SmartQMS

What is SmartQMS?

SmartQMS stands for Smart Quality Management

A software tool created to help any laboratory to manage their quality requirements in a smart way and easily obtain their certification/accreditation

Characteristics

Easy to use

Comprehensive traceability

Advanced filter and search system

Customizable to any needs, sizes and requirements.

Easy to integrate with any external system

ISO 9001, ISO 15189 and ISO 17025 compliance.

Trello integrations supported by default

Slack integrations supported by default

Color coded, so it is very easy to see what is wrong at a glance!

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Advantages

Advantages against other common systems

Global Lab Quality Assurance management: fully integrated with LIS.

Improves lab workflows.

Requirements correlation.

Saves time and money.

Improves your Quality System day to day.

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Lab Quality Assurance

Smart Quality Management System

A tool created to help any laboratory manage its quality requirements intelligently.

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Licenses

Licenses

Basic SmartQMS

Most useful edition to accomplish the ISO-9001 certification.

Very easy to setup and maintain

Available modules of the SmartQMS program:

Documentation

Equipment

Non Conformities

Improvement Proposals

Examination Procedures

Calendar

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PRO SmartQMS

The ultimate software tool to accomplish the ISO-15189 Accreditation.

Full on modules to help you through all the aspects of Quality Assurance.

Key to achieve the Quality Management goals of any laboratory: small, medium or even large ones.

Includes all the modules of the Basic License plus:

Personnel management.

Audits

Quality Indicators

External QC

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SmartQMS

Modules SmartQMS

Documentation

Equipment
Improvement
Proposals
Examination
Procedures

Calendar
Personnel
Management
Quality
Indicators

Audits
External
QC

Documentation

¡Each color marks a state!

This is the document manager of the laboratory that will allow you to have full control of all the documentation and its changes.

Search inside each document

Create documents with a defined structure and keep track of every change.
Custom cover, header and footer to provide homogeneous and professional image.
Keep track of who changed what, who viewed the last version and who did not.
Link them through all the other modules.
Only have access to the latest version of the document keeping your personnel updated.
Documental Databases are behind this module so you will never lose a version of the document.

Equipment

With this module the laboratory can manage the equipment it has, ensuring proper maintenance and good operation of these.

List all the devices

All the equipment information in a single screen.
Track everything that happens to the device.
Add photos of the device and attach every document.
Add the technical staff reports for external maintenance.
Check all the device records to know what, when happened and who registered them (internal maintenance, failures, etc.).

Device records

Improvement
Proposals

Non Conformities and Improvement Proposals

Each color marks a state!

This module gives the lab the opportunity to record what is wrong or what can be a potential problem.

Creation and monitoring of non-conformities (NC) and improvement proposal.
Configurable “severity” levels.
What the causes were and how is it going to be solved?
Analyze and Evaluate the problem to assure that it will not happen again.
Check what, when and by whom an action was made.
Attach files to the NC.
Calendar events will prompt in each step.
The workflow provides the ISO 15189 requirements to keep problems under control.

Examination
Procedures

Examination Procedures

List of all Analytical Procedures

With this module the laboratory can control all the information related to analytical procedures.

Information relative to the Test

List all the tests that are configured in the lab.
See the test requirements and what device does that test.
Ensures that every test has its documentation fulfilled.
Inside each test, all the relative information can be found: section, report section, units, method, collection instructions, storage instructions, sample type, sample treatment and, graphics related to internal QC…

Calendar

Never forget an event.

The Calendar module is designed to keep track of every task / event that deserves any attention.

Create different calendars to different needs.
Configure as many as you want.
Link them to employees.
Assign each type of event a different color so it is easily identifiable.
Mark events as done and filter what is still pending to be done!
Fully integrated with the other modules: no matter where the tasks are done, it will be reflected in the calendar!

Personnel
Management

Personnel Management

Updated profiles

Describe your organization. Create as many Units as you want and reorganize them to comply with your personnel organization.

Manage all your staff data

Updated profiles for every employee.
All employee data in one place: Contact Info, unit, work life, work experience…
Calendar view to quickly see what tasks remain to be done.
Advanced system to apply qualifications and approve what an employee is authorized to do.
Record each employee’s task, so that no task is left without a responsible.

Quality
Indicators

Audits

Audits, Generator of shipping files

Improve your system doing Internal Audits and checking that everything is working as it should.

Create the Non-Conformities or Improvement Proposals right from the revision of the audit.

Create an audit with all the information that you need.
Each audit will have as many criteria and activities as you want.
For each activity to audit:
- Write a full report about it.
- Give it a numeric value as its rating.
- Add any observation.
Evaluate the audit and see what the result was.
Report it in PDF.
Create the Non-Conformities or Improvement Proposals right from the revision of the audit

External
QC

External QC

External controls

The External QC module helps to introduce the programs for results comparison into the lab workflow.

Make everything digitally available.

Define all the programs and test that the lab will take part of the year.
Schedule the dates when the samples should arrive to the lab and the date limit to report the result and show them in the Calendar.
Evaluate all the results with custom rules to accept / reject results.
Automatically create Non-Conformities if the results do have to be reviewed!
Attach the provider reports to have everything organized.
Easily see how that test is performing over time and take the actions (if needed) to improve that.

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Request a DEMO

Smart Quality Management System

A tool created to help any laboratory manage its quality requirements intelligently.

Request a demo